Standard Operating Procedure (SOP)

Standard Operating Procedures (SOPs) serve as checklists for auditors, inspectors, and business owners. 

Completed SOPs are a historical record of the how, why, and when steps of a repetitive process. As people move from job to job inside and between companies, unwritten knowledge and skills disappear from the workplace

The best SOPs eliminate waste, streamline processes, protect workers, and maximize efficiencies. 

SOPs avoid process shut-downs caused by equipment failure, missed preventive maintenance schedules and work orders, and a less-experienced workforce.

When expertly written and implemented, Standard Operating Procedures:

• indicate compliance with organizational and governmental requirements 
• minimize miscommunication and address safety concerns 
• are valuable for reconstructing activities when no other references are available
• are used as checklists by inspectors when auditing procedures 
• reduce wasted work effort of machines and equipment
• eliminate unproductive tasks and jobs
• improve quality, credibility, and legal defensibility
• increase efficiencies and streamline work processes
• reduce error
• track and measure proficiency
• maintain continuity of standardized practices and train new staff according to these practices
• improve productivity, consistency, quality, and compliance

When the proper procedures are outlined in a good SOP, any coworker can coach another to help improve work skills.

SOPs can standardize how a team communicates. Streamlining these internal communications creates efficiencies across the company. 

Standard Operating Procedures documentation is solid proof of quality assurance (QA) plans in action. 

Quality is a source of competitive advantage. High quality is not an added value; it is an essential basic requirement. Quality relates to end products and the services a company provides. It also relates to the way the company’s employees do their jobs and the work processes they follow to produce products or services.

Company employees constitute the most important resource for improving quality. With accountability structures in place, employees and their teams are responsible for ensuring that their work processes are efficient and continually improving.”

A quality system or quality assurance (QA) plan is defined as the organizational structure, responsibilities, processes, procedures, and resources for implementing quality management. QM includes those aspects of the overall management function that determine and implement a company’s quality policy and objectives.

Quality assurance SOPs provide evidence that quality requirements are fulfilled. 

Quality control is generally the responsibility of the operational units and quality is infused into its outputs and verified as they are generated.

SOP Procedures fill in the gaps between each process, where these gaps are identified and worked upon realising the operating cost and the net output. Our expertise includes developing standard operating procedure for small and medium scale businesses where the businesses carry an inherent moat which needs to be structured and banked upon through SOP and the entire management. Standard operating procedures (SOPs) are set of instructions documented and implemented right from organizational structuring, department structuring, defining the procedural owners and their KPIs, Reporting structures which eventually help in the seamless operational functioning of the organization.

Standardization offers great value through increase of operational efficiency, reduction of variability and waste, efficient training of new staff, clear documentation, just to mention a few. Moreover, for companies that have operations at different geographical locations, standardization is often a requirement.

RECAP helps standardization your analytical processes. Based on your process and needs, we can provide inter and intra-company standardization programs for all processes in which our analytical solutions are involved. 

RECAP ensures that your analytical quality requirements are met and secured in a sustainable manner by developing standardized methods and workflows, specific to your operations. 

All aspects will be considered, including sample taking, sample preparation, method set-up and maintenance, data acquisition and validation. Standard Operating Procedures (SOPs) will be designed and documented such that they can be seamlessly integrated into your company’s quality system. 

Deployment and training of personnel is included. In addition to optimizing and documenting the analytical process, we offer various tools that greatly facilitate the standardization process, for example through centralized method development, fully automated method validation and maintenance.

RECAP designs tailor-made Standard operating procedures that best harmonize with your organisation. Standard operating procedures are a set of instructions that address the WHO, WHAT, WHERE, WHY AND WHEN of an activity. SOP defines the authorities and reporting structures at every level for every element of the organization.